Applying for an apartment? We can help. Use our simple income verification letter template to prove to your future landlord that you have a reliable stream of income. Most landlords will request proof of income before approving a lease, and having this letter ready can speed up the rental process.
Quick Summary: How to Provide Proof of Income
- Download the income verification letter template and fill in your information.
- Ask your HR representative or employer to review and sign the letter.
- Attach additional documentation, like pay stubs or tax returns, to support your application.
What is an income verification letter?
An employment verification letter—also known as an income verification letter—is an official document that confirms your employment and salary. Landlords use it to verify your job status and ensure you earn enough to cover rent. It’s one of several documents used to assess your ability to pay rent reliably.
Why do landlords ask for a proof of income letter?
Landlords want to confirm you:
- Work for the company you listed
- Make the income you claim
- Aren’t misrepresenting employment status
Unfortunately, false employment claims are common. That’s why landlords use verification letters, check business listings, and often call your employer to confirm
details.How to write a proof of income letter
Writing this letter is straightforward. Here’s how:
- Gather required information: Pay stubs, tax forms, or bank statements
- Use professional format: Include your contact details, date, and employer’s info
- Include key details:
- Employment status and job title
- Income amount and payment frequency
- Employer contact info
- Mention supporting documents
- Certify the accuracy of the information
- Sign and send the letter digitally or physically
Use Cases: Proof of Income by Situation
Employed Renters
Ask your HR department for a signed letter that includes your position, salary, and start date. Attach recent pay stubs or W2s.
Self-Employed Renters
Provide tax returns, 1099s, or profit/loss statements. You can also write your own letter and supplement with bank statements.
Unemployed or Nontraditional Income
If you receive benefits, pensions, or support payments, include official award letters or a signed Letter of Support from the provider.
Proof of Income vs. Employment Letter: What’s the Difference?
Proof of Employment Letter: Confirms you work at a company—name, title, and dates only.
Income Verification Letter: Includes all the above plus salary details and sometimes tax info.
Use a proof of employment letter when you don’t need to show income. Use a full income letter for rentals or loans.
Sample income verification letter for apartments [template]
In a rush, or just want to make sure you cover all the right details? You can make things easier on yourself (and your employer) by having everything ready to go for them. After all, time is often of the essence when it comes to competitive apartment applications. Here’s a template you can use for your proof of employment letter:
[Employer Name]
[Employer Address]
[City, State, Zip Code]
Subject: Employment Verification Letter for [Your Name]
Dear [Landlord’s Name],
I am writing to you regarding [Your Name], an employee of [Name of Company/Place of Work] since [Month and Year Employment Began]. [Your Name] currently holds the title of [Your Job Title].
[Your Name] works on a [Full-Time/Part-Time] basis and works [#] hours per week. [Your Name] earns $[Insert Dollar Amount] on a [Hourly/Daily/Weekly/Bi-Weekly/Monthly/Quarterly/Annual] basis.
If you have any questions or require additional information, please do not hesitate to contact me at [Employer Phone Number and/or Employer Email Address].
Sincerely,
[Space for Employer Signature]
[Print Employer Name]
[Employer Title]
[Date]
What to Do After You Receive the Letter
Review the letter for accuracy and consistency with your rental application. Then send it to your landlord along with any requested documentation.
Optional documents to include:
- W2s
- Pay stubs (2–3 months)
- Bank statements
- Tax returns
Not Employed? You Still Have Options
Landlords may accept other sources of income:
- Social Security benefits
- Unemployment payments
- Child or spousal support
- Annuities or pensions
- VA disability benefits
You may also submit a Letter of Support from someone assisting with your rent.
FAQs
What should be included in a proof of income letter?
Your full name, employer’s contact info, employment status, income, job title, and supporting documentation.
Can I write my own proof of income letter?
Yes, especially if you’re self-employed. Be sure your employer or accountant can verify the contents.
What documents qualify as proof of income?
Pay stubs, tax returns, W2s, 1099s, and bank statements are all acceptable.
How do I prove income as a freelancer?
Provide 1099s, invoices, tax returns, and bank statements.
What if I have no income?
Use a Letter of Support from a family member or caseworker detailing the support you receive.